I operate within normal weekly business hours from 9:00 am to 5:00 PM for the most part. Of course if there are urgent matters that need to be addressed, or urgent addendums need to be sent out, I will most definitely be available to help.  Especially when it comes to the clients needing something. I am very attentive and communicative. I won't leave my agents or clients hanging. 

You can easily reach me via phone, email, and text. 

Well Coordinated is located in Newberg, Oregon. We are currently only providing transaction coordinating services in: Oregon & Washington. 

That is totally optional! We do find that having direct communication with the client does significantly streamline the process, so please keep that in mind. Also, we do keep you informed of any communication and will gladly copy you on all emails and texts with your client. If you prefer that we work behind the scenes we are happy to do so. 

Most definately!  We do not share your information with anyone and we have strict guidelines to keep your information and your client's information safe. We use a password management system that keeps your passwords secure. 

We securely store your files on a backup drive, so in the event of a file loss, please reach out for a backup copy.  We keep these files for up to 5 years. 

Yes! Of course! We'd love to help you out and take over the transaction. 

Please contact me via website, email, text, or phone call. 

This is primarily up to you as our client. At the start of our project, we'll discuss methods that work well for both parties and go from there. You will also have access to our TC system called A-frame where you can see all of the important information about your file. Rest assured, we are trying to make this as easy on YOU as possible!

Same Day if you submit all files and information to us by 2:00 PM PST. After that time or on the weekend you can expect the transaction to be processed by 10:00 AM PST the following business day.

Yes, we do! We will follow up with the builder/site agent for construction and timeline updates regularly, as well as check-in with customers throughout the process to make sure they are well taken care of and informed. Once the home is near completion, we will also coordinate any needed inspections (pre-drywall and/or home inspection), as well as communicate with title and lender to ensure everything is in order for a smooth closing.

The short answer is NO. Life happens and deals fall through. We totally understand!

We understand the challenging parts of real estate! You didn't sign up to become a paper pusher! On average it takes 19 hours of your time for just one transaction. Wouldn't you like to use that time to generate more listings and sales or spend more time with your family?  Give your clients that concierge experience by letting us take care of your paperwork needs so you can do more of what you love! 

No worries at all! We do all of our work online so we are able to serve you in the easiest, most efficient way possible! 

• Review the Preliminary Title Report
• Review HOA Documents
• Review Escrow Instructions and settlement statements
• Attend any onsite inspections or appointments
• Negotiate and track repairs and any changes in contract
• Provide a full and complete checklist of documents required by your broker
• Provide exact wording on any addendums
• Coordinate showings
• Communication with all parties

1. We don't write your contracts or addendums.
2. We don't handle your upset clients. We will let you know if a situation arises. 
3. We are not personal assistants. We only work on tasks agreed upon in the service contract. 
4. We do not lie or commmit fraud. Nothing is worth losing a career over!

We charge one flat fee even when you are on both sides of the transaction.

Invoices are issued once the file is closed. You can pay via invoice or via the closing company. 

No, we only collect our fee if the deal closes. We are in this together!