Seller Side

In Contract:

• Handle all documents securely and confidentially
• Keep everyone informed of important updates and information
• Communicate with all parties related to the transaction, effectively and in a timely manner, to ensure meeting deadlines and providing for a smooth transaction
• Communicate via a text thread with with Client and Agent to keep all informed
• Introduction email will be sent providing deadlines, along with a copy of the executed contract to Agents, Clients, Lender, and Title Company
• Ensure all documents are fully executed with proper dates, initials, signatures, and broker info
• Reach out for document corrections, as necessary, and monitor compliance with the contract
• Send documents to all parties related and necessary to the transaction
• Keep an accurate record of timelines and deadlines, as well as keeping all Parties informed of these timelines and deadlines throughout the transaction
• Submit all requires 'under contract' documents to Broker's company compliance dept within 48 hours
• Set up a file through our Transaction Management System (A-Frame) to aid in keeping all parties in the loop
• Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
• Make RMLS Pending
• Open Escrow (email intro to all parties)
• Send Disclosures to Buyer's Agent
• Collect HOA documents in accordance with deadlines and email to Buyer Agent
• Order Home Warranty per contract
• Follow-up on Earnest Money and signed Disclosures
• Check-in periodically with Lender regarding appraisal status and CD timing
• Create Broker Demand and send to Title
• Conduct a final audit of the file 7 days prior to closing (and day of close) to ensure all documents are uploaded and the file is complete
• Upload all disclosures, documents, and reports into Agent's online transaction management service as they are received or fully executed throughout the transaction
• Provide 24/7 access to transaction coordinator's management system (A-Frame) service to Agent and Clients for easy access to updates on Portals
• Review Estimate Settlement Statement
• Confirm closing signing date and time have been set up with the Seller and Buyer in a timely manner
• Send out Closing Congrats email to client to thanks them at closing
• Make RMLS Sold
• Order sign post removal
  
  

Buyer Side

In Contract:

• Handle all documents securely and confidentially
• Keep everyone informed of important updates and information
• Communicate with all parties related to the transaction, effectively and in a timely manner, to ensure meeting deadlines and providing for a smooth transaction
• Communicate via a text thread with with Client and Agent to keep all informed
• Introduction email will be sent providing deadlines, along with a copy of the executed contract and timeline to Agents, Clients, Lender, and Title Company
• Ensure all documents are fully executed with proper dates, initials, signatures, and broker info
• Reach out for document corrections, as necessary, and monitor compliance with the contract
• Send documents to all parties related and necessary to the transaction
• Keep an accurate record of timelines and deadlines, as well as keeping all Parties informed of these timelines and deadlines throughout the transaction
• Set up a file through our Transaction Management System (A-Frame) to aid in keeping all parties in the loop
• Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
• Fill out Timeline to send out with intro emails
• Remind the Buyer to wire Earnest Money as necessary
• Submit all required ‘under contract’ documents to your company’s Compliance Dept within 48 hours of execution
• Receive disclosures and gather signatures
• Ensure the Lender, Title Company, and Agents receive any amendments or changes to the contract
• Update deadlines from amended extensions
• Receive HOA documents in accordance with deadlines and email to Buyer
• Order Home Warranty per contract
• Receive Earnest Money receipt and email to Client, along with submitting to compliance
• Alert Client and Agent of any red flags
• Confirm appraisal status throughout transaction with Lender
• Ensure the represented Client is provided a copy of all documents at close
• Upload all disclosures, documents, and reports into Agent's online transaction management service as they are received or fully executed throughout the transaction
• Provide 24/7 access to transaction coordinator's management system (A-Frame) service to Agent and Clients for easy access to updates on Portals
• Send client a Closing Approaching email to remind to transfer utilities
• Review Estimate Settlement Statement
• Confirm closing signing date has been set up with client
• Create Broker Demand and send to Title. Upload to Compliance
• Confirm final recording and alert Agent
• Send client a closing Congrats email
• Receive and upload Final Closing Statement to compliance

*Paid at closing according to TC Support Service Agreement.

*Transaction Coordination begins from the time of mutual acceptance of contract and continues until the transaction is closed.

*In the event of a termination there shall be no payment due to Well Coordinated LLC.

Pre-Listing Services

• Complete listing file creation in Agent's preferred compliance software
• Create profile in A-Frame software
• Fill out listing documents and send to Client along with any required disclosures for signatures
• Order Preliminary Title and Property Trio from Title Company
• Add listing info into MLS (Agent fills out private/public remarks)
• Input listing into the MLS (incomplete)
• Assign lockbox to MLS listing
• Add photos to MLS
• Listing Agent edit or approve MLS input before going live
• Add required documents to the MLS listing such as legal description, disclosures, inspections
• Make MLS Active
• Order 'For Sale' sign post installation
• Add all listing documents, disclosures and any other required documents to broker’s online compliance management software ensuring file is complete
• Retrieve HOA Documents from Seller or management company

Agent Expectations During Transaction:

• Install lockboxes
• Coordinate showings
• Attend appointments and inspections
• Review Escrow Instructions and settlement statements
• Review Preliminary Title Reports
• Review HOA Documents
• Negotiate and track repairs, and/or any changes in Contract
• Communication with all parties
• Provide exact wording on any addendum
• Review Estimate Closing Statement